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Notes for Contributors: Style Guidelines

These notes are intended for the guidance of authors who wish to submit papers for publication in the Journal. They are based on and amplify the MHRA Style Guide (London: Modern Humanities Research Association, 2002), which should be followed. Authors are also advised to consult a recent issue of Folk Music Journal for further guidance on style.

The citation of Cecil Sharp's papers is a complex issue on which the Journal has issued specific guidelines, in Volume 8, Number 2, 2002, pp. 132-35, and reproduced here.

The Typescript

A hard copy of the contribution should be submitted in typed form on one side of the page only. It should be on white paper, A4 size or the North American equivalent (8.5 x 11 inches), and unstapled. The text should be double-spaced throughout including the notes and quotations. Please number all pages consecutively and leave 1.5-inch margins on all sides of the text. If possible, please supply a diskette or email a file containing your paper, preferably in Wordperfect or Word format, as well.

Title Page

A separate title page should indicate the title of the article, the number of pages in the manuscript, and the author's name and contact address. Please do not underline the title or add quotation marks unless it is a quotation.

Italics

Words which have been underlined are normally set in italics and should be reserved for use with foreign words and phrases (e.g. sic); italics should only be used sparingly for rhetorical emphasis, where the sense is likely to be understood differently without typographic indication of the desired emphasis.

Quotations

Please ensure that the quotation corresponds exactly with the original from which it is taken. Short quotations (of less than about forty words or two lines of verse) should be enclosed in single quotation marks in the main text. Longer quotations should be set off from the text by means of increased space above and below the quotation, but should not be indented unless in verse. Quotations occurring within short quotations should be shown by double quotation marks, and within longer quotations by single quotation marks.

Punctuation and Spelling

Square brackets [ ] should be used to indicate editorial additions by the author to quoted text. Parentheses ( ) are used for parenthetical statements and references within the main text. To indicate ellipsis (the omission of part of a quotation), use three full stops separated from the surrounding text and from each other by a space (e.g. He went out . . . and never returned). Please note that this is different from the instructions in the MHRA Style Guide. Please use British spelling as given in the OED, except in quotations where the original spelling should be retained. For verbs ending in -ize or -ise, the -ize form is preferred unless their associated noun is spelt with an 's', e.g. emphasise (emphasis), but popularize ('popular'). Avoid Latin abbreviations, such as 'e.g.' 'i.e.', and 'etc.'

References

Notes exist primarily for the purpose of directing the reader to the sources of the information offered, not for inserting additional text. If it is necessary to include ancillary data to an article this will probably be more appropriate in the form of a special note or an appendix after the main text.

Note numbers should be placed at the end of a sentence or clause in the main text. Please submit notes in the form of endnotes, following the article and appendix (if any).

In citing sources, it is essential to follow the MHRA Style Guide. Give as much detail as possible - including any subtitle, the author's full name where given in the original, the series from which a book comes, volume number - ordering and formatting the information as in the MHRA Style Guide and in examples in the below. The following abbreviations are acceptable: 'ed. by' ('edited by'), 'trans. by' ('translated by'), 'rev. by' ('revised by'), provided they occur on the title page in that form.

  Sample references:

1. A. L. Lloyd, Folk Song in England (London: Laurence and Wishart, 1967), p. 25.
2. Cecil J. Sharp, English Folk Song: Some Conclusions, 3rd edn (London: Methuen, 1954), pp. 130-66.
3. The English and Scottish Popular Ballads, ed. by Francis James Child, 5 vols (Cambridge, Mass.: Houghton Mifflin, 1882-98; repr. New York: Dover, 1965), IV, 124.
4. George Herzog, 'Song: Folk Song and the Music of Folk Song', in Standard Dictionary of Folklore, Mythology and Legend, ed. by Maria Leach and Jerome Fried (New York: Funk and Wagnall, 1949), pp. 1032-50 (p. 1033).
5. Walter Wiora, 'Concerning the Conception of Authentic Folk Music', Journal of the International Folk Music Council, 1 (1949), 17-18.
   
   Sample references to sound recordings, films, or archive materials:
   
   
6. The Holme Valley Beagles, A Fine Hunting Day (12-inch L.P., LEE 405, Leader, 1975).
7. Cullivoe Traditional Fiddle Band, 'Five Reels from North Yell', Shetland Fiddle Music, recorded and documented by the School of Scottish Studies, vol. 4 (12-inch L.P., TNGM 117, Tangent, 1973).
8. Reverend Kenneth Loveless in the sleeve notes to The Art of William Kimber (12-inch L.P., 12T249, Topic, 1974).
9. Ian Russell and Barry Callaghan, This is Morris Dancing: The Derbyshire Traditions of Castleton, Tideswell, and Winster (16 mm colour film, Garland Films, Unstone, Sheffield, 1982).
10. John Taylor, 'The Jolly Waggoner' , recorded by Ian Russell, Lodge Moor, Sheffield, 27 March 1970, University of Sheffield, Centre for English Cultural Tradition and Language, Archives of Cultural Tradition, Tape A71-70.
    
    For later references the surname of the author and page reference are sufficient, except where there are two authors with the same surname or where more than one work by the same author has been cited. In such cases a shortened version of the title should be given. The terms 'ibid.', op. cit.' and 'loc. cit.' are best avoided.
    
    
11. Lloyd, pp. 316-18.
12. Cecil J. Sharp, The Sword Dances of Northern England, 3 vols (London: Novello [1911-13]), i, 54-67.
13. Sharp, English Folk Song, p. 124.

Illustrations (including reproductions of music notation)

The Journal encourages authors to supply relevant illustrative material with their articles, in the form of music notation, drawings, maps, charts and photographs. Each such item should be identified as 'Figure 1 [ 2, ... ]', together with a caption and where necessary an indication that it is reproduced by permission. Each item should be grounded in the text by a reference in parentheses at an appropriate point.

Checking the Manuscript

Please check the manuscript carefully, especially quotations and references. The Editor reserves the right to charge for author's corrections made at the proof stage.